Development Framework

Emergency Management Plan
Evacuation Procedures
Continuity Plans
Identify roles and responsibilities
of key personnel and staff
Develop a database and clarify roles
and responsibilities of emergency management stakeholders
Develop a database of other key stakeholders in emergency scenarios
Develop links with other Aged Care Organisations
Establish internal emergency communication plan
Commentary
Ensure that the person who has the authority to make decisions is clearly specified, is easily identifiable and adequately trained.
Consideration should be given to referencing these roles and responsibilities in the organisations job description and duty statement systems, and acknowledging the individual’s role on relevant roster systems, to ensure staff’s awareness and effective communication.
Actions

Strategic
Establish an emergency management team to develop the emergency management plan and co-ordinate full or partial implementation of it when necessary.

Define the role and responsibility of the team – for example ‘to manage and co-ordinate action in anticipation of, during and after an emergency to ensure that effects on clients and the organisation are minimised. Document the chain of command in place during emergencies and evacuations (provide an organisational chart).

Map the triggers and critical decision points (flow chart) for the team. When outlining roles, consider:

Operational
Allocate and document roles during an emergency and evacuation, including an Emergency Coordinator/Chief Warden.

Allocate and document other key roles of designated staff during emergency and evacuation, such as the zone/section Wardens.

Clearly identify and document the roles and responsibilities of all other levels of staff in an emergency.
Ensure that a Communication Plan is invoked during emergency.

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Resource:
Example: Terms of Reference Template - Emergency Management Committee

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